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Kick-Start with Basics
All Core Features Required for Managing a Small
Team, Available for up to 5 Users.
- Free Forever
- No Credit Card
- No Hidden Cost
$0
AUD
Affordable NDIS pricing Designed to Support you Better.
Perfect for small teams just getting started
- Free for up to 5 users
- Essential rostering with drag-and-drop & recurring shifts
- Core client management with tasks, case notes & document storage
- SIL rostering included for supported independent living workflows
- Mobile apps for carers & admins with speech-to-text notes
- GPS-powered timesheets with travel, expenses & auto-approvals
- Instant shift alerts, reminders & late clock-in notifications
Add-ons Available
My Rota: Mobile App for Clients
$3 AUD / per month per client
Built for growing teams needing full control over operations.
- Everything in Startup, plus smarter control for growing teams.
- Unlimited users with enhanced scheduling & copy-schedule tools
- Recurring shifts & advanced conflict detection
- Incident reporting, eMAR forms & upgraded document workflows
- Multiple shift clock-ins, custom drop-off addresses & state-wise calendars
- Customizable alerts for clock-ins, delays & important shift updates
- Dropbox integration for document storage & sharing
Add-ons Available
My Rota: Mobile App for Clients
$3 AUD / per month per client
Advanced tools for mature, NDIS-focused organizations.
- Everything in Essential, with complete automation for advanced providers.
- Full NDIS plan management with custom pricing & client goals
- SCHADS award interpretation, leave management & open-shift workflows
- Property management with compliance, capacity tracking & documentation
- Xero & QuickBooks integrations for seamless financial sync
- Break time tracking, e-signatures & speech-to-text notes for faster reporting
- Advanced analytics with activity, compliance & geolocation insights
Add-ons Available
My Rota: Mobile App for Clients
$3 AUD / per month per client
Startup |
Essential |
Premium |
|---|
User Management
| Maximum number of employees | 5 | Unlimited | Unlimited |
| Active, inactive users | Unlimited | Unlimited | Unlimited |
| Roles & access customization | |||
| Support worker activity log |
Client Management
| Client Limit Per Plan | Unlimited | Unlimited | Unlimited |
| Detailed Client Profiles | |||
| Client Status Tracking | |||
| Secure Client Data Sharing | |||
| Custom Pricing Per line-item | |||
| NDIS Plan Management | |||
| Client Goal Management |
Rostering & Scheduling
| Advanced Scheduler | |||
| Copy, Split & Recurring Shifts | |||
| Open Shifts | |||
| SIL Rostering | |||
| Copy Schedule | |||
| Drag-and-Drop Shift Planner | |||
| Custom Drop-Off Address | |||
| Staff Availability Tracking | |||
| State-Wise Shift Calendar | |||
| Auto Clock-Out for Shifts | |||
| Multiple Shift Clock-In | |||
| Pre-Set Templates for Shift Notes | |||
| Mobile App for Carers | |||
| Mobile App for Admin |
Timesheet Management
| Smart Timesheet Management | |||
| GPS-Based Clock In/Out | |||
| Track Hours, Expenses & Travel | |||
| Auto-Approve Verified Timesheets | |||
| Manual Timesheet Adjustments | |||
| Staff Unavailability Scheduler | |||
| Clock-In/Out Accuracy Buffer | |||
| Break Time Tracking |
Care Coordination
| Client NDIS Plan Management | |||
| Funding Period Tracking | |||
| Dedicated Client Management for Care Coordinators | |||
| Care Coordination Dashboard | |||
| Case Notes Management | |||
| Care Coordination Invoicing | |||
| Smart Budget Distribution | |||
| Visual Support Timelines |
Compliance
| SCHADS Award Interpretation |
Incident Management
| Centralised Incident Records | |||
| Easy Incident Add & Edit | |||
| Incident-Wise Follow-Up Tracking | |||
| Automated Incident Alerts & Reminders | |||
| Incident Data Export | |||
| Incident Management Dashboard | |||
| Real-Time Incident Status Updates | |||
| Incident Updates via Mobile App |
Facility Management
| Facility Limit Per Plan | Unlimited | Unlimited | Unlimited |
| Add & Edit Facilities | |||
| Facility Compliance & Documentation | |||
| Facility Capacity Tracking | |||
| Facility Support Oversight | |||
| Facility Image Uploads |
Invoicing & Pricebook
| Individual or Bulk Invoicing | |||
| Edit Generated Invoices | |||
| Mark Invoice as Paid | |||
| Mark Invoice as Void | |||
| Pricebook Management | |||
| Send Invoices to Clients or Fund Managers | |||
| Branded Invoices with Logo & Address | |||
| Customizable Pricebook Settings |
Quote Management
| Client-Wise Quote Creation | |||
| Flexible Quote Editing & Management | |||
| Direct Quote Delivery via Email | |||
| Quote Approval & Rejection Workflow |
Task & Notes Management
| Task Management | |||
| Shift Notes Logging | |||
| Case Notes | |||
| Leave Management |
Accounting Integrations
| Quickbook Integration | |||
| Xero Integration | |||
| MYOB Integration |
Document Management
| Secure Document Storage | |||
| Role-Based Document Access | |||
| Document Expiry Alerts | |||
| Dropbox Integration |
Forms
| eMAR Medical Forms |
Custom Forms (coming soon)
Calendar Sync With Google (coming soon)
Smart Notifications & Alerts
| Automated Shift Notes Reminders | |||
| Real-Time Clock-In Notifications | |||
| Late Clock-In Alerts | |||
| Email & Push Notifications | |||
| Shift Reminders & Updates |
Reports & Analytics
| Real-Time Dashboard | |||
| Geolocation Tracking | |||
| Staff Activity Reports | |||
| Staff Status Reports | |||
| Compliance & Qualification Reports |
Mobile App — Admin
| Add & Edit Shifts | |||
| View Full Scheduler | |||
| View Own Schedule | |||
| Clock In/Out via App | |||
| Add Progress Notes | |||
| Dashboard Overview | |||
| Report Incidents |
Mobile App — Support Worker
| Interactive Dashboard | |||
| Shift Scheduler | |||
| Incident Reporting | |||
| Add Progress Notes | |||
| Profile Management | |||
| Manage Documents | |||
| Break In/Out Logging | |||
| Shift Reschedule or Rejection | |||
| Log Mileage & Billables | |||
| Submit Shift Feedback | |||
| Custom Clock-In Notifications | |||
| Submit Leave Requests | |||
| Speech-to-Text Notes | |||
| Client E-Signature Capture |
My Rota: Client Mobile App (add on)
| Personalised Client Dashboard | |||
| Real-Time Shift Visibility | |||
| Staff Profile Access | |||
| On-Demand Invoice Downloads |
SMS Integration (add on)
| Seamless SMS Integration | |||
| Automated SMS Configuration |
Customer Support & Onboarding
| Free Product Walkthrough | |||
| Live WhatsApp Chat Support | |||
| Email Support | |||
| No Registration Fees |
Personalized Onboarding Assistance
Explore Our Tailored Onboarding Services To Ensure A Smooth Transition For Your Organization. Simplify Your Setup, Enjoy Seamless Integration, & Maximize Your Efficiency With Rotawiz.
We Got You Covered For All Your Questions!
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