All-in-One Rostering Software for Smarter & Simpler Scheduling
RotaWiz is not just another rostering software in Australia. It’s your complete scheduling and workforce coordination tool, built to simplify shift planning, staff communication, timesheets, and accounting. Whether you’re managing a small team or a growing care network, our employee rostering software makes operations smoother, faster, and paper-free.
Smarter Shift Planning & Scheduling
Say goodbye to manual rosters and complex spreadsheets. RotaWiz empowers managers with tools that automate routine scheduling and simplify your day-to-day.
Recurring & Copy Shifts
Create repeating shift patterns or copy past schedules in seconds.
Interactive Calendar View
Visualise and plan your team’s availability in a centralized dashboard for quick process.
Shift Types & Live Tracking
Assign custom shift types and monitor live status with real-time updates.
Real-Time Notifications & Shift Alerts
Stay one step ahead with automated alerts for carers and staff. Ideal for support providers using free rostering software to reduce admin load.
Instant Updates
Carers are instantly notified
of any shift updates, rescheduling or cancellations.
Mobile Push Notifications
Keep everyone aligned and updated. Even during last-minute shift changes.
Reduced Missed Shifts
Automated alerts to ensure carers don’t overlook updates or last-minute changes.
Mobile Apps for Admins & Carers
Designed for flexibility, RotaWiz offers mobile access for both admin and staff. Making it the best rostering software Australia providers can rely on.
Admin Access Anywhere
Create, assign, or modify shifts in real-time from your mobile.
Carer Mobile Dashboard
Carers can check rosters, clock in/out, and leave shift notes on the go.
Always Synced
Every change reflects across devices in real-time for better planning and coordination.
Timesheets, Accounting, & Integration Ready
Save your time and efforts with accurate time tracking, streamlined approvals, and quick invoicing.
Accurate Clock In/Out
Built-in timesheet tracking with GPS to confirm attendance.
Quick Approval & Review
Review and approve staff hours without chasing paper records.
Xero & QuickBooks Integration
Connect seamlessly with top accounting platforms,an essential for any employee rostering software system.
Complete Profiles for Carers & Clients
RotaWiz makes it easy to manage care relationships through centralised records and seamless profile access.
Full Client Profiles
Access client needs, notes, documents, and care plans in one view.
Detailed Carer Records
Track skills, certifications, shift preferences, and more.
Matchmaking Support
Easily assign the right carer to the right shift using qualifications and availability.
Leave, Availability & Shift Gaps Managed
Built for reliability, RotaWiz ensures you never miss coverage by allowing carers to submit unavailability, track leave, and fill last-minute gaps effortlessly.
Carer-Managed Unavailability
Staff can mark unavailable dates right from their app.
Smart Allocation Suggestions
Use real-time data to fill gaps and manage fair workloads.
Transparent Leave Tracking
Admins can track leave types, requests, & balances with ease.
Secure Document & Shift Note Management
Built-in documentation keeps you paperless, audit-ready, and fully compliant. Ideal for teams needing a rostering software Australia solution that supports growth and governance.
Attach Key Documents
Upload care plans, IDs, and support notes to client and staff profiles.
Live Shift Notes
Carers can log activity, progress, or issues at the end of each shift.
Role-Based Access
Ensure sensitive information is only visible to the right team members at your will.
Incident Reporting
Focused on safety and transparency, RotaWiz enables carers to log incidents during shifts and ensures timely alerts and follow-ups for proper resolution.
Real-Time Reporting
Carers can log incidents during or immediately after their shift.
Categories & Follow-Up
Track types of incidents and assign follow-ups.
Auto-Notify Admins
Trigger instant alerts to management based on severity levels.
NDIS-Compatible Rostering, Invoicing & Expenses
Designed to simplify compliance, RotaWiz helps you manage rosters with built-in NDIS price guide, track carer expenses, and generate accurate invoices without extra admin effort.
NDIS Price Book Integration
Access the latest NDIS rates and apply correct codes directly in your roster.
Quick & Accurate Invoicing
Generate invoices from completed shifts with pre-filled data and error checks.
Expense Tracking for Carers
Log mileage or additional shift-related expenses and link them to time-sheets.
Go Extra Mile With Our Advanced Features
Care Plan
Task Management
Participant Management
FAQs
What is the best free rostering software in Australia?
The best free rostering software in Australia is one that makes scheduling simple, flexible, and stress-free. Many businesses struggle with manual rostering, but tools like RotaWiz help you create accurate rosters in minutes. Unlike generic systems, RotaWiz’s free rostering software is designed for Australian businesses, ensuring compliance with awards and industry rules. Whether you run a care team, a small business, or a growing organisation, RotaWiz offers the perfect balance of usability and local compliance, making it one of the best rostering software options in Australia.
How can RotaWiz help with employee rostering?
RotaWiz simplifies employee rostering by automating tasks that usually take hours. With smart features like drag-and-drop scheduling, award interpretation, and real-time availability tracking, you can quickly assign the right person to the right shift. Employees get instant notifications, reducing confusion and last-minute changes. By using employee rostering software like RotaWiz, you save time, avoid double-bookings, and keep your workforce happier and more organised.
Is RotaWiz suitable for NDIS providers and care teams?
Yes, absolutely! RotaWiz is built to support industries like disability care and community services. For NDIS providers and care teams, it helps manage complex rosters, track participant requirements, and ensure compliance with the NDIS rules. You can link shifts with participant needs, manage progress notes, and reduce admin stress. This makes RotaWiz not just a rostering software in Australia, but also a reliable tool for organisations working under the NDIS.
Can I manage shift swaps and approvals with this software?
Yes, RotaWiz makes shift swaps and approvals simple. Staff can request changes directly in the system, and managers can approve or decline with just a click. This keeps rosters up to date without endless messages or confusion. With RotaWiz’s rostering software Australia solution, you get transparency, faster approvals, and better communication between teams.
Does RotaWiz offer mobile access for rostering on the go?
Yes! RotaWiz offers full mobile access, so you and your staff can manage rosters anytime, anywhere. Whether it’s checking shifts, approving changes, or sending updates, the mobile-friendly platform keeps everyone connected. This is especially useful for industries like healthcare, hospitality, and community services where employees are often on the move.
How can I create and manage staff schedules easily using RotaWiz?
With RotaWiz, creating and managing staff schedules is simple. The system lets you build rosters using an easy drag-and-drop feature, assign shifts based on employee availability, and send instant notifications. You can also track costs, avoid double-bookings, and adjust schedules in real-time. This makes RotaWiz one of the best rostering software solutions in Australia for businesses looking to save time and reduce errors.
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