Roster staff, manage clients, track shifts and invoice — all in one Australian-built platform that helps established Newcastle providers run a bigger team without more admin. Free for up to 5 users, no credit card.
Australian NDIS Providers
Shifts rostered
Invoices generated
Average reduction in admin time
Average support response time
For Newcastle NDIS providers, RotaWiz brings rostering, client records, timesheets and invoicing into one platform — so a growing Hunter team can tighten operations and replace the spreadsheets it's outgrown. It's free for up to 5 users, then $6/user with unlimited clients on every plan. No card, set up the same day.
Newcastle is Australia's largest regional city, with a strong base of mid-sized NDIS providers across the Hunter — Newcastle, Lake Macquarie, Maitland, Cessnock and Port Stephens. Once you're past the startup stage, spreadsheets and scattered tools stop keeping up. RotaWiz brings rostering, clients, timesheets and billing into one platform so a growing team stays organised.
Shifts, client records, notes, timesheets and billing in one connected system, no re-entry.
Give coordinators and admins the right access as the team grows.
Unlimited clients on every plan and a flat $6/user, so scaling doesn't surprise you.
Move off patchwork tools to one platform built for NDIS providers.
Rostering is the start. RotaWiz also covers SIL, allied health and aged care, with clients, timesheets, notes and billing connected — so a Newcastle team runs the whole operation from one place instead of a stack of tools.
Build and repeat shifts in minutes with drag-and-drop scheduling and automatic clash checks.
Clock-in, approvals and exportable timesheets keep a larger team's pay accurate.
Book allied health visits clash-free and store session notes for each practitioner.
SIL homes and aged care rosters with capacity tracking and neat records.
Track NDIS plans and participant goals, then bill through Xero, QuickBooks or MYOB.
Admin, carer and client apps keep a busy Hunter team in sync from any phone.
No trial clock and no sudden jump. The free plan is permanent, and you only pay once you pass 5 users or want the advanced features. Clients stay unlimited on every plan, so growing your numbers never changes the price.
Free Forever, up to 5 users
Unlimited Users
Full NDIS + SCHADS
Sign up by email — no card, no demo call. You're in within minutes.
Bring staff and participants over, or import in bulk. The first 5 users are free.
Publish shifts, give coordinators their view, and turn completed shifts into NDIS invoices.
Shifts, clients, notes and billing share the same data, so nothing is re-keyed between tools.
Give coordinators, admins and carers the right permissions as the team grows.
Unlimited clients and flat per-user pricing keep costs predictable as you grow.
Replace the patchwork of spreadsheets with one platform built for NDIS providers.
A real free plan for up to 5 users — no card and no lock-in.
A local team on WhatsApp and email whenever you need help.
RotaWiz is an all-in-one NDIS software platform, built in Australia, used by Newcastle and Hunter disability, allied health and aged care providers — especially established teams growing past spreadsheets. It brings rostering, client management, timesheets, notes and invoicing into one system, so a mid-sized provider runs the whole operation without bolting tools together. The free plan covers up to 5 users with no credit card.
RotaWiz suits Newcastle providers who have outgrown spreadsheets and need one system to run a bigger team.
Rostering, client records, timesheets, notes and invoicing all connect, so coordinators and admins work from the same data instead of re-keying between tools — which is what keeps a mid-sized Hunter operation tidy as it scales.
For an established Newcastle team, the best NDIS rostering software is the one that runs a bigger roster cleanly and keeps costs predictable as you grow.
RotaWiz pairs fast rostering with timesheets, SCHADS Award interpretation, role-based access and one-click invoicing — and it's free for up to 5 users, then a flat $6/user with unlimited clients on every plan.
No credit card and no setup fees — providers can sign up and roster the same day.
Newcastle providers can start RotaWiz free for up to 5 users, with no credit card and no expiry, then scale on a flat $6 per user. The free plan covers rostering, client management, timesheets and the mobile apps, and because clients are unlimited on every tier, growing your participant numbers never changes the price.
From Newcastle and Lake Macquarie to Maitland, Cessnock, Port Stephens and across the Hunter Valley, the region has a strong base of established disability providers. RotaWiz keeps every client, shift and invoice in one system, with role-based access for coordinators and admins and Australian-hosted data — so a mid-sized Hunter team can grow without the admin growing with it.
Yes. It's built to run a real team — rostering, clients, timesheets and invoicing in one place — so an established Hunter provider can manage a bigger operation without bolting tools together.
Yes. RotaWiz pulls scheduling, client records, timesheets and billing into one connected system, so you can retire the patchwork of spreadsheets a growing service tends to accumulate.
Drag-and-drop scheduling, recurring shifts and clash detection make a big roster quick to build and maintain, with changes visible to the whole team in real time.
Yes. Role-based access lets you give coordinators, admins and carers the right view and permissions, which matters once a team grows beyond a couple of people.
Yes. Clients are unlimited on every plan and users are a flat $6 per month past the free tier, so your software cost stays predictable as you add participants and staff.
Yes. SIL, allied health and aged care run alongside your core NDIS rostering in the same platform, so a multi-service Newcastle provider works from one system.
Coordinators get a live view of rosters, shift notes and approvals, so they can manage changes, fill gaps and keep delivery on track without chasing paperwork.
Yes. The Startup plan is free for up to 5 users with no credit card and no lock-in, so you can put it to work with part of your team before scaling up.
The team helps you bring staff, clients and data over, and there's no lock-in — so an established provider can switch with support rather than starting from scratch.
RotaWiz runs a Newcastle service from one platform — rostering, clients, timesheets, approvals and billing together.
Built for growing teams: role-based access and one connected system as you scale.
Free for up to 5 users, then a flat $6 per user, with unlimited participants.
Replaces the spreadsheets a mid-sized Hunter provider tends to outgrow.
Australian-hosted, with mobile apps that keep a busy Hunter team in sync.
Start free for up to 5 users — rostering, clients, timesheets and invoicing together, built for growing Hunter providers.
